Our Process for Building Your
Accounting Package Integration

To ensure a successful integration between LOAN SERVICING SYSTEM and Accounting Package Online, our process involves observing your current workflows and designing automation based on your real-world operations.

Observe and Document Your Current Process

Included in this phase

  • We’ll schedule a session where we watch your team perform each accounting task in LOAN SERVICING SYSTEM and Accounting Package exactly as you do it today.
  • We’ll record this session (with your permission) so we can review it in detail.
  • This allows us to see:
    • How transactions are entered in LOAN SERVICING SYSTEM (e.g. borrower payments, lender distributions, escrow movements, bills, etc.)
    • How you currently enter corresponding data in Accounting Package
    • Any manual workarounds or spreadsheets used to bridge the systems

Identify Data Requirements and Gaps

From those recordings and discussions, we’ll:

  • Determine what data is needed to reliably link records between LOAN SERVICING SYSTEM and Accounting Package.
  • Identify whether:
    • Any data fields are missing or incomplete in either system
    • You may need to adjust your workflows if it is necessary
    • We may need to import mapping spreadsheets or seed data to establish connections

Document the Integration Plan

  • We’ll document the entire process, mapping out:
    • Which transactions will be automated
    • How fields will link between LOAN SERVICING SYSTEM and Accounting Package
    • How your Chart of Accounts maps to various transaction types
    • The frequency of data transfers
  • We’ll present this plan back to you for review and approval.
  • Once approved, we’ll proceed with building and testing the automation.

Typical Deployment Workflow

For most clients, we deploy a controlled, user-driven process for managing journal entries between LOAN SERVICING SYSTEM and Accounting Package Online. Accountants overwhelmingly prefer this approach, as it allows them to review and confirm transactions before they are recorded in Accounting Package.

Here’s how a typical deployment works:

  • 1
    User Logs In and Views Accounting Periods
    • The user logs into our software and sees a list of open accounting months.
  • 2
    User Elects to Close a Month
    • Once all transactions for the month are entered and reviewed in LOAN SERVICING SYSTEM, the user selects the option to close the month.
  • 3
    System Syncs Data and Proposes Journals

    A background process runs to:

    • Sync the most recent data from Accounting Package Online
    • Generate proposed journal entries or transactions on-screen, showing what will be sent to Accounting Package.
    • Identify any issues or errors that could prevent successful processing (e.g. missing mappings or any other errors)

    If errors are found, the system:

    • Displays clear messages indicating what needs to be fixed.
    • Allows the user to correct issues and reload the month for validation.
  • 4
    User Sends Data to Accounting Package Online
    • Once the month processes without errors, the user can click “Send to ACCOUNTING PACKAGE.”
    • The system then posts all approved transactions directly into Accounting Package Online.

Key Advantages of This Approach:

  • Provides visibility and control to accounting staff before transactions impact the financial system.
  • Allows users to:
    • Review proposed journal entries.
    • Catch errors or missing data early.
    • Ensure consistency with their internal accounting practices.

In normal operations, sending data to Accounting Package requires just two clicks:

  1. Close the month.
  2. Send to Accounting Package.

This approach has proven highly effective and is the preferred workflow for almost all of our clients, rather than silent, fully automated background processes.

Want to learn more? Schedule time with our team now!